Venues Event Management Limited trading as Venues Event Management Standard Terms and Conditions of Trade
Definitions
"The Company" refers to Venues Event Management Limited (Registered No. 6341360) trading as Venues Event Management. "The Client" refers to the original company, organisation or individual that purchases goods or services from, or via the Company.
Scope
All conference, accommodation, event management and associated services arranged by the Company are subject to these standard terms and conditions, except where agreed otherwise in writing.
Contract
All orders are accepted under these terms and conditions alone. These exclude any other terms and conditions inconsistent therewith which the Client might seek to impose even though such other terms and conditions may be submitted in a later document and/or purport to exclude or supercede any terms and conditions inconsistent with them or may be contained in any offer acceptance or counter offer made by the Client. No variations to these terms and conditions are permitted unless expressly accepted by one of the Company’s directors in writing. The Company will not be liable for any errors or omissions in information or specifications provided by the Client
Agency
The Company excludes all contractual liability for transactions in which the Company acts as agents for the supply of goods or services between the principal (e.g. the venue) and the Client. It shall be taken that the Company acts as agent except where other specific contractual arrangements have been agreed.
Statutory Rights
The Client and the Company are protected by statutory rights, according to the laws of England. Where statutory legislation exists, or new legislation comes into force, the Client and the Company’s statutory rights are not affected by anything within these terms, and those rights take precedence over these terms. Where any part of these terms is over-ridden by legislation, all other terms still apply. Any order placed with the Company is subject to acceptance.
Price
Unless stated otherwise, all prices quoted exclude VAT, which will be charged at the applicable rates and added to the invoice total. Any costs omitted or corrections on the Company’s invoice will be invoiced/credited later. The Client must notify the Company promptly if they are not billed correctly. The Company reserves the right at any time prior to delivery of the services to adjust the price to take account of any increase in the cost of labour or services, taxes or duties or any currency fluctuations affecting the cost of foreign services.
Terms of Payment
If credit facilities are offered, the Company must receive payment within 14 days of invoice date, unless specifically agreed otherwise in writing. The Company accepts payment by cheque, bankers draft, BACs and credit card. Credit card payments will be subject to a handling fee. All deposit invoices are due on receipt of invoice. The time for payment shall be the essence of the contract.
Overdue Payments
The Company reserves the right to charge interest on all overdue balances at 4% over Bank of England base rate until the date payment is received in full or alternatively, at the Company’s discretion, in line with legislation relating to the late payment of commercial debts. Interest is charged from the invoice date onwards if payment is not received within the agreed term.
Debt Recovery Costs
The Client shall be liable to pay all costs, charges and expenses incurred by the Company in recovering any overdue debt.
Cancellation Charges
The Client will be liable to pay any cancellation charges incurred by the Company in respect of bookings made at the Client’s request that the Company is unable to persuade the Venue to waive. The Company will use all reasonable endeavours to ensure that cancellation charges are not levied and any such cancellation charges are minimised. The Client will also be liable to pay a fee to the Company should they repeatedly cancel bookings, or repeatedly refuse to accept proposals arranged by the Company, beyond the normal course of events. This fee will be charged at an hourly rate based on the time taken by the Company to prepare such bookings and proposals.
Title
All goods remain the Company’s property until such time as they have been paid in full, as per all invoices issued by the Company for those goods. The Client may not resell goods supplied until they have been paid for in full, unless the new purchaser is made aware that title remains with the Company until the Company has been paid in full.
Force Majeure
The Company shall not be liable for any failure to deliver goods or services arising from circumstances outside the Company’s control. Non exhaustive illustrations of such circumstances would be act of God, lockouts, Government action or regulations (UK or otherwise), delay by suppliers, accidents and shortage of materials, labour or office facilities. Should the Company be prevented from delivering in the above circumstances, the Company will give the Client written notice of this fact as soon as reasonably practicable. If the circumstances preventing delivery are still continuing three months after the Client receives the Company’s notice, then either party may give written notice to the other cancelling the contract. If the contract is cancelled in this way, the Company will refund any payment that the Client have already made on account of the price, (subject to deduction of any amount the Company are entitled to from the Client) but the Company will not be liable to compensate the Client for any further loss or damage caused by failure to deliver.
Credit Checking/Validity
The Company reserves the right to liaise with credit reference and other agencies with regard to the Client’s status and submit information accordingly and in line with relevant legislation. The Company also reserves the right to refuse any unexecuted order without giving a reason.
Insolvency
Either party may terminate any Contract immediately by written notice to the other, if the other party becomes insolvent, makes a general arrangement for the benefit of creditors, suffers or permits the appointment of a receiver over its business or assets, becomes subject to any proceeding under any bankruptcy or insolvency laws whether domestic or foreign, or has been wound up or liquidated, voluntarily or otherwise except for the purposes of a bona fide amalgamation or reconstruction.
Exclusion of Consequential Loss
The Company shall not be liable for any consequential or indirect loss suffered by the Client whether this loss arises from breach of duty in contract or tort or in any other way (including loss arising from the Company’s negligence). Non-exhaustive illustrations of consequential or indirect loss would be: loss of profits, loss of contracts or damage to property of the Client or anyone else, and personal injury to the Client or anyone else (except so far as such injury is attributable to the Company’s negligence). It is the obligation of the Client to insure against such risks.
Assignment
Neither the Company nor the Client shall assign or transfer or purport to assign or transfer the contract or the benefits thereof to any other person without the prior written consent of the other.
Privacy and confidentiality
When processing an order from the Client, the Company may require various details from the Client. It is important that the Client supply all details requested in order that the Company can validate orders efficiently. The Client can be assured that the Company treats the Client’s details including email addresses and telephone numbers in confidence. The Company does not disclose such details to any third party or otherwise use them, except in connection with expediting the Clients orders. The Company will not use details of the Clients purchases in the Company’s marketing/publicity materials or any other promotion without the Client’s consent and the Client’s credit card details will not be stored or retained on the Company’s server. These policies exclude any disclosure that the Company is required to make by law, including crime prevention, legal action or any issues relating to product safety. If ultimately the Company is unable to satisfy itself of the validity or other aspects of an order, the Company may not accept it.
Third Party Rights
Except as expressly provided for nothing in these terms confers on any third party any benefits under the provisions of the Contracts (Rights of Third Parties) Act 1999.
Law
The contract shall be governed by and construed in accordance with the laws of England.
